Privacy Policy

1. Data controller

Name: Haidion Group Oy (3238635-8) and its subsidiaries

Address: Itäinen Pitkäkatu 21, 06100 Porvoo

2. Data privacy contact person

Name: Joonatan Henriksson

Phone number: +358503423472

Email address: info@haidion.com

3. Collection and use of personal information

For employee recruitment and managing our customer relationships, including sales and marketing, we may require you to provide us with certain personally identifiable information, including but not limited to your name, phone number, and email address. The information that we collect will be used to contact or identify you.

We also collect and process personal data in connection with events organised or co-organised by Haidion. This may include information provided during event registration or participation, such as contact details, communication preferences, dietary information (if applicable), and other details necessary for event logistics, communication, and marketing.

Haidion may collaborate with partner companies when organising events, and some events may be co-hosted with such partners. In such cases, personal data may be shared with these partners for the purpose of executing the event and sending event-related communication. If the data subject provides explicit consent in the event registration form, partner companies may also use the personal data for their own marketing purposes after the event.

Newsletter and marketing communications

If you subscribe to the Seafront newsletter or other marketing communications, we may collect your name, email address and information relating to your subscription preferences.

We use this information to send occasional communications about identity governance, Seafront products and services, articles, events and other relevant updates.

Newsletter and marketing communications are sent on the basis of your consent. You may withdraw your consent and unsubscribe at any time by using the unsubscribe link included in our emails or by contacting us.

Withdrawing your consent does not affect the lawfulness of processing carried out before the withdrawal.

4. Collection and use of other information

For analyzing and improving our digital channels and related user interactions, we collect information that your browser sends us. This data may include information such as your computer's Internet Protocol ("IP") address, browser version, pages that you visit on our website, the time and date of your visit, the time spent on those pages, and other statistics.

Website forms

We use HubSpot to provide certain forms on our website, including contact, event registration and newsletter subscription forms.

When you submit a form, we may collect the information you provide, such as your name, email address, organisation, role and any other information you choose to include.

HubSpot may also process technical information associated with the submission, such as IP address, browser and device information, where applicable.

The information collected through these forms is used for the purpose indicated on the relevant form, such as responding to an enquiry, managing an event registration or providing requested marketing communications.

5. Cookies and similar technologies

Necessary technologies may be used so that the website and its essential functions work. These cannot be switched off.

Optional Analytics technologies are used only in accordance with the visitor's consent. Google Analytics 4 is planned for website analytics; once implemented, it will operate only according to the visitor's Analytics preference.

We use HubSpot for website forms, customer relationship management and marketing communications. Information you voluntarily submit through a HubSpot form is sent to HubSpot for the purpose stated on the relevant form. Any optional HubSpot or other tracking technologies respect the visitor's cookie preferences.

Cookie preferences can be changed at any time through the "Cookie settings" link in the footer.

6. Data transfer and disclosure

Personal Information is processed within EU and not by rule transferred to other parties. However, we employ third-party companies and individuals (Service Providers) to facilitate our IT services and to provide, perform and assist recruitment or marketing services on our behalf. Some of these Service Providers may also reside outside of the European Economic Area and due to the nature of the service they provide, these third parties may have access to your Personal Information. However, they are obligated not to disclose or use the information for any other purpose.

Service providers

We use selected service providers to operate our website, manage customer and marketing communications and provide related services. These providers may process personal information on our behalf and only for the purposes for which they have been engaged.

We use HubSpot for customer relationship management, website forms and marketing communications.

Some service providers may process personal information outside Finland or the European Economic Area. Where personal information is transferred outside the European Economic Area, we use applicable safeguards required by data protection law.

We remain responsible for selecting appropriate service providers and for ensuring that personal information is processed in accordance with applicable data protection requirements.

7. Security

We strive to protect the stored data by using industry best practices and commercially acceptable means.

8. Data retention

We store personal and company data related to our customer relationship management as long as it necessary to perform related business activities.

We store personal data related to recruitment for 12 months or as long as there are ongoing recruitment activities with the person.

Personal information collected for newsletter and marketing communications is retained for as long as the subscription remains active or until you withdraw your consent.

If you unsubscribe, we may retain limited information necessary to record and respect your opt-out request.

Information submitted through other website forms is retained only for as long as necessary for the purpose for which it was collected and in accordance with our applicable retention practices and legal obligations.

9. Rights of the data subject

Data subjects have rights to the use of their data, for example the rights to:

• obtain information on the processing of their personal data and access to their data
• rectification and erasure of their data
• obtain their data for data portability
• object to the processing of their data
• withdraw your consent at any time where processing is based on consent, including consent to receive newsletter or marketing communications

You can unsubscribe from marketing emails at any time using the unsubscribe link included in each marketing message.

Not all of these rights can be exercised in all situations, depending on factors such as the basis for the processing of personal data.

10. Links to other sites

Our website or social media accounts may contain links to other sites. If you click on a third-party link, you will be directed to that site. Note that these external sites are not operated by us. Therefore, we strongly advise you to review the Privacy Policy of these websites. We have no control over, and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

11. Changes to this Privacy Policy

We may update our Privacy Policy from time to time. Thus, we advise you to review this page periodically for any changes. We will notify you of any changes by posting the new Privacy Policy on this page. These changes are effective immediately, after they are posted on this page.

12. Contact and queries

If you need to contact us regarding your data subject rights or you have any questions or suggestions about our Privacy Policy, do not hesitate to contact us.